Asia-Europe Cross-Cultural Summer Academy 2013


Whom can I ask?

For any questions you cannot find an answer to in the FAQ section or on the website of the Cross-Cultural Summer Academy regarding course contents, scholarship information, registration deadlines, accommodation, tuition fees, the social program, etc. please write an e-mail to summer.academymalaysia[at]

What is covered by the tuition fee?

The fees cover all courses, the course material and the public events as well as accommodation and subsistence ex­penses (5 meals per day during days on campus), partly evening and weekend activities.
Not included are: travel costs, visa costs, health insurance


Which course shall I choose?

The Summer Academy is divided in 2 different tracks.

Tack 1 is the beginners track. It covers general knowledge of intercultural theories and practices and gives first insights into intercultural conflict management.
Track 2 requires at least one year of study experience at university level. It covers the topic of Ethnic Studies and Human Rights and Asian Societies.

What are ECTS points?

ECTS stands for European Credit Transfer and Accumulation System. It is a standard for comparing the study attainment and performance of students of higher education across the European Union and other collaborating European countries. 1 ECTS point is equivalent to 30 hours of work. The workload and course descriptions are summarized in the module description of the Summer Academy. Home universities may decide on the equivalent credits they may award to their students based on that description. If you wish to get more information on the module description, please contact contact [@] Please note that you can earn up to 6 ECTS points only in track 1.

Can I earn points although I am not studying at an European university?

Yes, you can. However, you should contact the academic office of your home university to make sure a transfer of credits can be guaranteed.

Can I participate in courses of two different tracks?

No. You must select the courses of only one track.

Can I participate one week only?

No. You may participate for both weeks only.

Can I stay longer than the duration of the Summer Academy?

Yes, you may stay longer than the duration of the Summer Academy. However, you need to keep in mind any restrictions concerning the length of your stay in Malaysia. Please do also take care of your accommodation on your own (please contact us if you need help with that). If you leave anytime after the 31st of August you will have to make your own transfer arrangement to the airport.

I need a visa to enter Malaysia; can I receive an invitation letter?

If you need a visa to enter Malaysia, we can provide you with an invitation letter. This letter will only be sent to you upon special request and receipt of your payment.

Please send your details such as full name, address, passport number, passport expiration and nationality and the address of the embassy/consular that you want us to address the letter to. Please send all these details to You do not need to apply for a study/student visa, a social visit visa is good enough as you are only coming for a workshop.

Do I get my money back if I do not get a visa?

If the written notification of cancellation is received until July 19th, 2013, the fees received for the Summer Academy will be reimbursed.

We regret that no refunds will be made for cancellations after July 19th, 2013. Refund requests will be processed after the Summer Academy only.

Please contact us in case you have problems with your visa.

How can I change my registration?

If you want to change details of your registration, go back on the registration site and login in with the email address you used for your first login and your date of birth

When shall I arrive?

Ideally, you plan your arrival on Saturday 17th of August (any time) or Sunday, 18h of August until 3pm. Then, you will have enough time to settle at the dorm and to already get to know some of the other participants.

If you are participating in the Homestay Program you should arrive on 6th of August 2013 before 5pm. You will be brought to Low Cost Carrier Terminal (LCCT) Airport and the next flight to Kelantan, where the homestay program takes place, will be at 8 pm on the same day.

What is the exact address of the dorm?

Institut KWSP
Persiaran KWSP
43000 Kajang


Tel.: 89251900
GPS Coordinate: N 2 56.226 E 101 47.622

At what time can I enter the dorm?

If you are planning to arrive by yourself to the dorm, you can enter it starting 2pm on August 17th.

How to arrive from Kuala Lumpur International Airport to the venue?

There will be local volunteers waiting at the airport to pick you up on the 17th anytime and on the 18th until 3pm. Please send us your flight details for that purpose. However, if you choose to make your own arrangement, your most ideal way would be to take a taxi to UKM.

How to arrive from Kuala Lumpur International Airport to the Host Family if I am participating in the Homestay Program?

You will be picked up by our local volunteers on August 6, 2013. Please come earlier than 5 pm! You will be brought to Low Cost Carrier Terminal (LCCT) Airport and the next flight to Kelantan, where the homestay program takes place, will be at 8 pm on the same day.

Will there be a pick-up service?

Yes, there will be a pick-up service from the airport on the 17th anytime and on the 18th until 3:00pm. Please send us your flight details for pick up. We will also be making arrangements for your travel back to the airport on August 31st anytime.

For those of you participating in the homestay program, please plan your arrival on August 6th before 5 pm. You will be brought to Low Cost Carrier Terminal (LCCT) Airport and the next flight to Kelantan, where the homestay program takes place, will be at 8 pm on the same day.

Can I print at the university?

Yes, you can print at the library. However, the library is quite far from your dorm or classroom.

Can I use internet and where?

WiFi hotspots are available throughout the university area. At the university, you also have access to public computer rooms with internet access.

Should I bring my laptop?

You don’t necessarily have to bring a laptop. You won’t need it for the Summer Academy. At the university, you also have access to public computer rooms with internet access.

What else should I pack?

  • Passport / ID
  • Writing materials
  • Rain protection
  • Sun protection
  • Sports clothes
  • Comfortable shoes
  • Swimwear
  • Camera
  • Something typical from your home country e.g. as a gift for the Host Family
  • Pictures from intercultural experiences you have already made

Should I bring a gift for the Host Family and if yes what kind of gift would you advise?

It is not necessary but it would be nice to bring something small that portrays your countries culture.

Where can I eat?

Meals are provided during the days on campus. There are also restaurants outside the campus area, yet not in walking distance.

What can I do on the weekends?

We prepared a diverse social program for the weekend for you and the other participants of the Summer Academy. Yet, you are free to organize your own trips or activities.

Can we organize our own free time?

If you want to organize a social activity on your own or visit friends or family that live nearby, you are free to do so. Please keep in mind the course hours of your classes as they live from your attendance.

How can I get from the dorm to Kuala Lumpur city center?

  • From Institute KWSP, you may request the staff at the reception counter at the lobby to call for a taxi to go to UKM KTM Station.
  • From UKM KTM Station, buy the ticket to KL Sentral (RM3.70 per one-way trip)
  • When you reach KL Sentral Station, you can find further transportation e.g. KTM Komuter, Putra LRT, KLIA Transit, Rapid KL LRT, Monorail (have to walk some distances), etc. to go to any further places in Kuala Lumpur you wish to visit.
  • For the way back to the hostel: from UKM KTM Station, you may walk to Institute KWSP (1.5km away) or take a taxi at UKM KTM Station.

Can you please tell me some price examples for (tourist) activities?

Museum entrance – ca. RM 10
Taxi cost – ca. RM 0.50 per km, the meter starts with RM 3.00
Average meal – RM 10 in a normal restaurant

For 1€ you get ca. RM 4. You can see the current exchange rate here:;to=MYR;amt=1

Is there an emergency contact?

We will give you an emergency number shortly before your arrival to Malaysia for questions concerning the Summer Academy. For real danger situations, emergency numbers in Malaysia are the following:

  • Police: 999
  • Fire department: 999
  • Ambulance: 999